Helping an Interventional Radiology Group Transform Their Inventory Management, Save Money & Understand Operations

Comprehensive Interventional Care Centers (CiCC), is an outpatient interventional radiology and vascular surgery group with multiple facilities in the west. They are experiencing tremendous growth both in opening new facilities and case volumes at their existing facilities.

CHALLENGES
Like most OBLs, CiCC was managing inventory via manual processes and tracking cases and items used on paper. They would have to manually reconcile inventory utilization each afternoon to determine their reorder needs and then call, email and use websites to order from all their various vendors.

From a broader management perspective, limited data was available to analyze operational efficiency and effectiveness, and none without a substantial amount of manual work being done to aggregate data from numerous paper-based resources.

With multiple physicians practicing and numerous types of procedures being done, enforcing accountability for materials utilization was difficult. It was an arduous process to manually gather data to measure how the physicians were utilizing materials and in what quantities, as well as to evaluate expenses related to procedures.

They experienced challenges with tracking materials to minimize waste both in missed steps in the manual recording process as well as with monitoring expiration dates across thousands of products.

Archer Medical Systems’ AMSHub was deployed at CiCC’s original facility in Gilbert, Arizona first as a pilot. Their inventory management was completely converted over and they began managing par levels, scanning barcodes and entering case data to get real-time analytics of their usage and reorder needs.

During the first year, CiCC’s growth into other markets saw AMSHub deployed by default in each facility easily establishing default inventory item and par levels to dramatically decrease the new facility setup time.

Further efficiencies were gained when Archer Medical Systems added automated ordering to AMSHub, giving facilities a two-click process to replenish materials each day, rather than the 30 – 60 minutes they had been spending.

Physicians managing the facilities now get in-depth analytics to review physician and procedure performance metrics, usage patterns, utilization summaries, cost and case profitability, and much more. Data they never had access to before, all in easily readable dashboards and charts accessible from computer, tablet or smart phone.